A printer is a device that accepts text and graphic output from a computer and transfers the information to paper, usually to standard size sheets of paper. Printers vary in size, speed, sophistication, and cost. Learn more about printer HK below.

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What to Consider Before Buying a New Printer Hong Kong

With so many home and office printing options available, choosing the right one for your needs can be a bit daunting. Should you get an all-in-one (AIO), or will a single-function printer be enough? Will an inkjet printer handle your print load, or do you need a laser printer?

Whether you’re shopping for a basic model to handle the occasional homework essay or online receipt, a home office unit, or a fleet of printers for your company, here are the main factors to consider before you purchase a printer.

Home vs. Office vs. Home Professional

Your first job is to assess the type of workload you’ll need your printer to handle. Some printers can handle massive loads of documents, printing thousands, or even tens of thousands, of pages in a month. These office-style printers work well for both small businesses and more globally oriented offices.

If you’re a home-based professional or a student, your printer should handle a more traditional workload, such as monthly expense reports, term papers, etc. If you’re looking for a printer that will be used sparingly, look for a printer with a small loading tray that can be stored as compactly as possible to make room for your other devices and furniture.

Inkjet vs. Laser

Inkjet: Inkjet printers use cartridges of black or cyan, magenta, and yellow ink to print documents and photos. You’ll likely use an inkjet printer in your home or dorm because they’re affordable and easy to set up. Inkjet printers are excellent at printing high-quality photos because they can use pigment-based inks and will reproduce higher concentrations of colour than other printer types.

Laser: Laser printers use toner cartridges and a complicated drum set up that “fuses” the toner to paper to produce documents. Toner cartridges can handle much larger workloads than ink cartridges, and they’re better suited for office settings.

Consider printing costs when choosing between inkjet and laser printers. Laser printers are quite expensive, and so are their toner cartridges. However, the toner can last up to a year, depending on the workload. Inkjet printers are much more affordable, as are their ink cartridges. The tradeoff is that the cartridges hold only a small amount of ink and will last just a couple of months under even the lightest workloads.

Note: Ink cartridges are also prone to clogging if they aren’t used often. Dried ink can solidify on the print heads, causing error messages, frustration, and blotchy documents or photos.

Document vs. Photo Printing

Both inkjet and laser printers are capable of printing high-quality documents and photos. But to create stunning, true-to-life images and art, consider buying a dedicated photo printer. Photo printers use specialised inks and high-gloss photo paper to make lab-quality prints on your pictures. Some even connect directly to your social media accounts, like Facebook and Instagram, to print candid shots.

Inkjet and laser printers are best suited for printing documents. Inkjet printers, especially, tend to use a lot of ink when creating a report. If you print a photo with an inkjet printer, you run the risk of smudging and ink bleeding due to long drying times. Laser printer toner doesn’t get the same amount of rich colour saturation. So while it’s possible to print in colour toner, laser printers are better suited for tasks like printing out visual aids for meetings.

All-in-One vs. Single-Function

All-in-One printers, also known as multifunction printers (MFPs), print, copy, scan, and even fax. They’re great for small businesses, home-based professionals, students, and larger offices. Anyone who handles multiple document types and projects, and who needs a way to quickly and easily create and send reports and images, would benefit from an MFP. They’re also great for artists who work with traditional media as well as digital art programs. For example, sketch and draw on paper, then scan the image into your favourite program to do line art and colouring.

Single-function printers may do only one thing, print, but they do it well. Single-function models are ideal for homes with school-aged children who need to write and print essays or other assignments. They’re also perfect for those who just want to occasionally print documents, such as online shopping receipts and confirmation emails for personal records. Single-function models tend to have smaller loading tray capacities, lower-volume printing capabilities, and very attractive price points for those looking to print on a strict budget.

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